PRIVACY POLICY FOR REMOTE BUSINESS SERVICE

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Effective Date: 12/31/2025

Last Updated:  12/24/2025

This Privacy Policy describes how GFIS LLC ("Remote Business Services," "we," "us," or "our") collects, uses, discloses, and protects your personal information when you visit our website remotebizservices.com and use our services.

1. Scope of This Policy

This Privacy Policy applies to all visitors to our website and users of our business formation, compliance, and tax filing services.

2. Information We Collect

We collect several types of information from and about users of our website:

Directly from You:

• Contact Information: Name, email address, phone number, business address
• Business Information: Company name, business structure, state of formation
• Financial Information: Payment details (processed through secure third-party providers)
• Government Identification: For business formation services (EIN applications, state filings)
• Communications: Correspondence via email, contact forms, or WhatsApp

Automatically:

• Technical Data: IP address, browser type, operating system, referring URLs
• Usage Data: Pages visited, time spent, links clicked, search terms
• Cookies and Tracking: See our separate Cookie Policy for details

3. How We Use Your Information

We use your personal information for the following purposes:

• To provide business formation, compliance, and tax filing services
• To communicate with you about your filings and compliance deadlines
• To process payments for services rendered
• To respond to inquiries and provide customer support
• To comply with legal obligations, including IRS and FinCEN requirements
• To improve our website and services
• To send marketing communications (where you have consented)

Special Note on Government Filings:
When we file documents on your behalf (Delaware, Wyoming, Texas, Nevada, New Mexico LLCs, EIN applications, tax filings), we act as your third-party representative. The information shared with government agencies is required by law for business formation and compliance purposes.

4. How We Share Your Information

We do not sell your personal information. We share information only as follows:

• Government Agencies: With IRS, FinCEN, and state agencies as required for business filings and compliance
• Service Providers: With trusted third parties who assist in our operations (payment processors, hosting providers, communication tools)
• Legal Compliance: When required by law, subpoena, or legal process
• Business Transfers: In connection with a merger, acquisition, or asset sale

5. Anonymous/Privacy LLC Services

For our anonymous filing services, we employ methodologies consistent with state laws to help protect owner identities through:

• Third-party nominee representatives (Delaware, Wyoming, Nevada, Texas)
• Default non-disclosure provisions (New Mexico)
  These methods are designed to provide privacy within legal frameworks and state requirements.

6. Data Security

As a firm with IRS Licensed Enrolled Agents and compliance experts, we implement appropriate technical and organizational measures to protect your information:

• Encrypted data transmission (SSL/TLS)
• Secure document storage and access controls
• Regular security assessments
• Limited access to sensitive information
• Compliance with IRS security standards for EFIN holders

7. Data Retention

We retain your personal information only as long as necessary:

• To fulfill the purposes for which it was collected
• To comply with legal obligations (IRS, state regulations require maintaining records)
• To resolve disputes and enforce agreements
• For tax and compliance records, we follow IRS guidelines for document retention

8. Your Rights and Choices

Depending on your location, you may have certain rights, including:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information (subject to legal retention requirements)
• Opt-out of marketing communications
• Data portability

To exercise these rights or for questions about our privacy practices, contact us at info@remotebizservice.com.

9. International Data Transfers

Our services are primarily directed at U.S. businesses and compliance. If you are located outside the United States, please be aware that information we collect may be transferred to and processed in the United States, which may have different data protection laws.

10. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal information from children.

11. Updates to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by posting the new policy on our website with an updated "Last Updated" date.

12. Contact Information

If you have questions about this Privacy Policy or our privacy practices:

GFIS LLC (Remote Business Service)
Email: info@remotebizservice.com
WhatsApp: +1 978 205 1247
Contact the IRS: For inquiries specifically directed to the IRS, use the provided link

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Additional Notice for California Residents (CCPA/CPRA)

If you are a California resident, please see our California Privacy Notice for additional rights and disclosures available to you.

Additional Notice for EU/UK Residents (GDPR)

If you are located in the European Union or United Kingdom, please see our GDPR Privacy Notice for information about your rights under applicable data protection laws.

 

Frequently Asked Questions (FAQ)

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General Services

1. What is Remote Business Service, and who are your services for?

Remote Business Service provides specialized business formation, tax support, and compliance services. Our primary clients are startups, Digital Nomads, Expats, Remote Entrepreneurs, Online Business Owners, and anyone who operates a business remotely and needs a strong U.S. legal and tax foundation.

2. What specific services do you offer for remote entrepreneurs and online business owners?

We offer comprehensive solutions including:

·       Anonymous LLC formation in Delaware, Wyoming, Nevada, New Mexico, and Texas.

·       Employer Identification Number (EIN) filing as your third-party representative.

·       Federal & State Tax E-filing and support.

·       Ongoing compliance monitoring and advisory through our paralegal and enrolled agent expertise.

3. What does your "One and Done" pricing mean? Are there any recurring fees?

Our "One and Done" pricing means you pay a single, transparent fee for the specific service you need, such as forming an anonymous LLC. We do not charge mandatory monthly or annual subscription fees. However, please note that some states require separate annual report fees or franchise taxes, which are your responsibility. We can often assist with these filings for an additional service fee if needed.

In addition, if after the first year of us providing services to you, you wish us to continue to provide monitoring & representation services for state reminders and federal and state tax assistance, these services can be arranged separately from business formation services. Feel free to contact us through our Contact Form (link) or through secure communications.

Business Formation & Anonymous Filing

4. What is "anonymous filing," and why is it beneficial?

Anonymous filing (or privacy filing) is a method of forming an LLC where the names and addresses of the true owners are not listed on public state records. Instead, a third-party nominee or manager represents the company. The benefit is enhanced privacy, asset protection, and reduced exposure to spam, scams, and unsolicited contact.

5. Which state is best for my business: Delaware, Wyoming, Nevada, New Mexico, or Texas?

The "best" state depends on your specific goals:

·       Delaware: Preferred for corporations, strong case law, and investor-friendly courts.

·       Wyoming & Nevada: Offer strong privacy protection and no state corporate income tax.

·       New Mexico: Provides anonymity by default, as it does not require member/manager names in filings.

·       Texas: A strong, reputable state that allows privacy through nominee managers.

·       We can help you evaluate based on your business type, location, and privacy needs.

6. What information is required to start an anonymous LLC filing?

You will typically need to provide:

·       Your desired LLC name (we will check availability).

·       The business purpose.

·       Your contact information (kept private with us).

·       Information for the registered agent.

·       Details for the nominee manager/officer who will appear on the public record.

7. How long does the business formation process typically take?

Processing times vary by state. Expedited filing is available in most states, which can reduce the time to a few business days. Standard processing can take 4 to 20 business days. We will provide a specific timeline based on your chosen state and service level at the start of the process.

8. Do you handle obtaining an Employer Identification Number (EIN) as part of the filing?

Yes. Our on-staff Enrolled Agent, is authorized by the IRS to act as your third-party representative. We can file for your EIN on your behalf as part of our comprehensive Absolute Minimum filing package, ensuring it's done correctly and securely.

Tax & Compliance Services

9. What does it mean that you are a Licensed Enrolled Agent, and how does it benefit me?

An Enrolled Agent (EA) is a federally-licensed tax practitioner who has unlimited rights to represent taxpayers before the IRS. This means we can prepare and file your business (LLC’s & S-Corporations) and personal tax returns, handle IRS communications, audits, and appeals on your behalf. An EA is also permitted to handle specific issues before the Financial Crimes & Enforcement Network (FinCEN) for taxpayers. It is the highest credential awarded by the IRS, ensuring you receive expert guidance.

10. What tax filing and support services do you provide?

We provide Federal and State Tax preparation and E-filing services (separately from business registrations services) for businesses (LLC’s & S-Corporations) and individuals. Our support includes tax planning, preparation, submission, and representation in case of any inquiries or audits from tax authorities.

13. How do you help businesses stay compliant with state and federal regulations?

With over 20 years of experience, we actively monitor compliance deadlines for our clients. This includes tracking due dates for annual reports, franchise taxes, business license renewals, and informational tax returns. We provide reminders and can manage the filing process for you to prevent penalties and maintain good standing.

Working with You

14. What is your typical process from initial inquiry to completed filing?

·       Contact: You reach out to us via our Contact Form or WhatsApp.

·       Consultation: We discuss your needs and recommend the best state/structure.

·       Engagement: You approve the quote and provide necessary information.

·       Filing: We prepare and submit all state documents and EIN application.

·       For business registration, when completed (by government agencies) and all fees have been paid to us, we will electronically deliver to you, through secure channels (WhatsApp, Signal, Encrypted Email) all documents generated by us and the state to complete your business filing. We will also deliver all documents generated by us and the IRS to complete your EIN filing.

·       Support: We remain available for ongoing federal and state compliance questions.

15. What documents and information will I need to provide?

You will need to provide personal identification (for our private records), business name options, business address, and details about ownership structure. We will provide a clear, secure checklist once we begin the process.

16. How do we communicate throughout the process (e.g., email, WhatsApp)?

We offer flexible communication to suit our global clientele. You can communicate with us via Proton email or directly through WhatsApp for quick, convenient updates and questions.

17. Communicating by email encrypted using Proton Mail ONLY

To safeguard our most critical asset—information—we have mandated the exclusive use of Proton Mail for all company email communication with contracted clients. This decision is fundamental to our commitment to security, privacy, and operational integrity.

Unlike conventional services, Proton Mail provides automatic end-to-end encryption, guaranteeing that our strategic plans, financial data, and confidential discussions remain strictly between the sender and the intended recipient. This technology ensures that even in the event of a server breach, the content of our emails is indecipherable.

This policy also protects us from data harvesting, targeted phishing, and unauthorized surveillance. By using a single, secure platform, we eliminate inconsistencies in security practices and create a unified, trusted environment for every internal and external exchange. Adopting Proton Mail is not just a technical choice; it is a non-negotiable standard for protecting our intellectual property and maintaining the trust of our clients and partners.

If you don’t have a Proton Mail account, you can sign up for a free Proton Email account at: https://proton.me/mail/pricing

18. Will I have a dedicated point of contact?

Yes. You will have a primary point of contact to ensure consistent and clear communication throughout your engagement with us.

Security, Privacy & Legal

19. How do you protect my personal and business information?

We use secure, encrypted methods for all data transmission and storage. As your nominee and third-party representative, our core service is to shield your information from public records. We adhere to strict confidentiality protocols compliant with IRS and FinCEN standards.

All data and records are stored in the U.S.

20. As my third-party representative, what are your responsibilities?

As your third-party representative, we act as your authorized contact with state agencies and the IRS for the purposes of formation and filing. We list our information (where permissible) on public documents to protect your privacy and ensure official correspondence is handled professionally and promptly.

21. Where can I find your Privacy Policy and Terms of Service?

You can find our Privacy Policy, Terms of Service, and Compliance Information in the "Documents" section of our website header and footer.

22. Who should I contact with compliance or legal questions after setup?

For ongoing compliance and legal questions, you should continue contact us through secure communications. Our team, which includes a paralegal with expertise in business law and compliance, is here to provide ongoing support.

For direct IRS inquiries, we also provide a link to Contact the IRS in our website footer.

CALIFORNIA PRIVACY NOTICE FOR REMOTE BUSINESS SERVICE

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Effective Date: 12/24/2025
Last Updated:  12/24/2025

This California Privacy Notice supplements the information contained in the Remote Business Service Privacy Policy and applies solely to residents of the State of California ("consumers" or "you"). This Notice describes our collection and use of Personal Information as defined under the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the "CCPA"), and explains your rights under California law.

1. Categories of Personal Information We Collect and Disclose

In the preceding 12 months, we have collected the following categories of Personal Information from the sources and for the business or commercial purposes described below:

Category	Examples	Business/Commercial Purpose	Collected	Shared for Business Purpose?
Identifiers	Name, email, address, phone number, IP address, business name, EIN	Service provision, communication, compliance, marketing	YES	YES
Personal Information under CA Civ. Code § 1798.80(e)	Name, signature, telephone number, state identification numbers	Service provision, government filings	YES	YES
Protected Classification Characteristics	Not applicable to our services	N/A	NO	NO
Commercial Information	Services purchased, payment history	Transaction processing, recordkeeping	YES	YES
Biometric Information	Not collected	N/A	NO	NO
Internet or Network Activity	Browsing history, interaction with website	Website improvement, analytics	YES	YES
Geolocation Data	Approximate location from IP address	Service personalization, fraud prevention	YES	YES
Sensory Data	Not collected	N/A	NO	NO
Professional/Employment Information	Business details, formation documents	Service provision, compliance	YES	YES
Non-Public Education Information	Not collected	N/A	NO	NO
Inferences	Not created	N/A	NO	NO
Sensitive Personal Information	Government IDs for filings, financial information for payments	Legal compliance, service provision	YES	YES

2. Sources of Personal Information

• Directly from you (contact forms, service requests, communications)
• Automatically through website technology (cookies, analytics)
• From third-party service providers (payment processors, hosting)
• From government agencies where required for compliance

3. Business or Commercial Purposes for Collection

• Providing business formation, compliance, and tax filing services
• Communicating about services and compliance deadlines
• Processing payments
• Responding to inquiries and providing support
• Complying with legal obligations (IRS, FinCEN, state requirements)
• Improving our website and services
• Marketing and promotional activities
• Preventing fraud and ensuring security

4. Disclosure of Personal Information

We disclose Personal Information to the following categories of third parties:

Service Providers: Companies that assist with operations (payment processing, hosting, email services, analytics). We have contracts requiring these providers to protect your information.

Government Agencies: IRS, FinCEN, and state agencies as required for business filings and regulatory compliance. This disclosure is necessary to provide our services.

Professional Advisors: Accountants, lawyers, auditors.

Legal and Regulatory Authorities: When required by law, subpoena, or legal process.

Business Transferees: In connection with a merger, acquisition, or sale.

5. Sale or Sharing of Personal Information

We Do NOT Sell Personal Information: Remote Business Service does not sell your Personal Information to third parties for monetary or other valuable consideration.

We Do NOT Share for Cross-Context Behavioral Advertising: Remote Business Service does not share Personal Information for cross-context behavioral advertising (as defined under CCPA).

6. Retention of Personal Information

We retain Personal Information only as long as necessary to fulfill the purposes for which it was collected, including:

• Providing requested services
• Complying with legal obligations (IRS requires maintaining certain records for up to 7 years)
• Resolving disputes
• Enforcing agreements
• Maintaining business records

7. Your California Privacy Rights

If you are a California resident, you have the following rights:

Right	Description
Right to Know	Request information about: (1) categories of PI collected; (2) specific pieces of PI collected; (3) categories of sources; (4) business purposes; (5) categories of third parties with whom PI is shared.
Right to Delete	Request deletion of your PI, subject to certain exceptions (e.g., legal compliance, completing transactions).
Right to Correct	Request correction of inaccurate PI.
Right to Opt-Out of Sale/Sharing	Opt-out of the sale or sharing of your PI (though we do not sell/share as described above).
Right to Limit Use of Sensitive PI	Limit use/disclosure of sensitive PI to what is necessary for service provision and compliance.
Right to Non-Discrimination	Not receive discriminatory treatment for exercising your CCPA rights.

8. How to Exercise Your Rights

To exercise any of your California privacy rights:

Online: Submit a request through our secure portal at https://forms.gle/JthPZmiuFGCSwVuD7

Email: Send your request to privacy@remotebizservice.com

Phone: Call us at +1 978 205 1247

Verification Process: We must verify your identity before processing certain requests. We may ask for specific information to confirm your identity, such as your name, address, and transaction details. We will not ask for government-issued ID unless necessary for verification.

Authorized Agents: You may designate an authorized agent to make requests on your behalf. The agent must provide signed permission from you and verify their own identity.

Response Timing: We will respond to verifiable requests within 45 days, with a possible 45-day extension if necessary. We will provide information free of charge, up to twice per year.

9. Financial Incentives

We do not offer financial incentives or price/service differences in exchange for the retention or sale of your Personal Information.

10. Sensitive Personal Information

We collect Sensitive Personal Information (such as government IDs for business formation and tax filings) only to:

• Perform services reasonably expected by an average consumer
• Ensure security and integrity
• Verify or maintain the quality or safety of our services
• Comply with legal obligations, particularly IRS and state business filing requirements

We do not use Sensitive Personal Information for purposes other than those listed above.

11. "Shine the Light" Law (CA Civil Code § 1798.83)

California's "Shine the Light" law gives residents the right to ask companies for a notice identifying the categories of Personal Information shared with third parties for direct marketing purposes. Under CCPA, we do not share Personal Information with third parties for their direct marketing use without your consent.

12. Updates to This Notice

We may update this Notice periodically. When we do, we will update the "Last Updated" date at the top. Material changes will be notified through our website or email.

13. Contact Information

If you have questions about this California Privacy Notice or our privacy practices:

GFIS LLC (Remote Business Service)
Email: info@remotebizservice.com
Phone: 1 978 205 1247
Address: 1207 Delaware Ave, #3084, Wilmington, DE, 19806

We will respond to English-language requests only, as required by California law.